Find the deadline in the original notice
Look for language such as bid submission, closing date/time, tender receipt, or proposal submission. Do not substitute the publication date, opening date, or a directory placement date.
Check every correction and extension
Search the authority and buyer page for corrigenda, addenda, clarifications, revised schedules and cancellation notices. Use the latest official change that clearly applies to the same tender reference and lot.
Keep date, time and time zone together
Record the date and exact time, the time zone if shown, and the relevant portal or physical delivery location. If the source does not publish an exact time, do not invent one.
Set a safe internal cutoff
Choose an internal completion time ahead of the official deadline to allow for signatures, portal access, upload failures or physical delivery. This is a planning buffer, not a change to the buyer's deadline.
Practical checklist
- Match the official tender reference and lot.
- Open the current notice and all linked amendments.
- Record the latest verified submission date, exact time, method, and source URL.
- Recheck the authority's page before final upload or delivery.
Common questions
Which date is the deadline if a listing and PDF differ?
Check for a later official amendment that refers to the same tender. If the conflict remains, seek clarification from the procuring entity through its published channel.
Should a missing time be treated as end of day?
No. Do not assume a closing time. Confirm it in the notice or with the procuring office.